Volunteer and Garden Services Coordinator
Overview
The Volunteer and Garden Services Coordinator (Coordinator) is responsible for the following core tasks:
-Volunteer Coordination: Humboldt Botanical Garden's point of contact for all volunteer activities, fulfillments, communications, and recordkeeping
-Gate and Visitor Information Manager: Responsible for admissions, gate receipts, merchandise sales, petty cash and reporting results to the Office Manager
-Event Coordinator: Assist in coordinating garden events and garden education programs
Job Description
Volunteer and Garden Services Coordinator
Note: Job Descriptions are guidelines that attempt to characterize major duties and responsibilities of employees and are subject to changes as needs and programs change. At the Humboldt Botanical Garden, they are not considered either inclusive or exclusive.
Position Description
Duties and Responsibilities
Volunteer Management
1. Responsible to recruit, interview, train, place, and schedule volunteers
2. Volgistics Manager (volunteer data base software): maintain, update, and run reports
3. Collect and review volunteer time sheets and enter into Volgistics
4. Utilize and update "telephone tree"
5. Submit budget for Volunteer Program (badges, vests, supplies, parties, other)
6. Work with Garden Manager and Curators to schedule volunteers for gardening and special events
7. Publish volunteer information via Facebook and/or Constant Contact
8. Publish monthly 'Volunteer Premier' newsletter
9. Plan volunteer recognition events and periodic volunteer appreciation parties
Garden Gate
1. Responsible for Gate operations including admissions, gate receipts, merchandise sales, petty cash, and reporting the outcome to the Office Manager
2. Stock the Gate with Garden maps, brochures, membership applications, and other Garden information to insure there is an adequate supply for visitors
3. Stock and display HBG merchandise and assist in developing new merchandise
4. Recruit volunteers to open and close the Garden
5. Open and close Garden when no volunteers are available
6. Train volunteers on Gate duties and responsibilities
7. Contact expired memberships to encourage re-enrollment
8. Manage the retail debit/visa system "Square," including updates and volunteer training
9. Maintain Garden attendance records and visitor comments
10. Track visitors by Zip Code for marketing purposes
11. In Garden kiosk, post HBG upcoming events and Humboldt County brochures and information (zoo, wildlife refuge, parks, etc.) that would be helpful to visiting tourists
Events
1. Coordinate rental events at the Garden, i.e., weddings, celebrations, etc.
2. Coordinate Summer Music Series (booking, set-up, clean-up, etc.)
3. Assist in coordinating education programs (Birds & Bees Garden Series)
4. Assist in scheduling group tours and assigning docent(s) when requested by a group
5. Communicate with Executive Director, Office Manager and Garden Manager regarding visitor requests for tours or potential garden rental events (weddings, celebrations, etc.)
Other
1. Prepare and submit monthly Board Report to Executive Director
2. Prepare and submit Coordinator’s annual budget with assistance from Executive Director
3. Keep office and Gate neat, organized, and clean
4. Attend meetings and training programs as requested by Executive Director
5. Become knowledgeable of Garden Rules and Policies
Requirements
Good written and verbal communication skills
Good organizational skills
Proficient with MS Office
Self-starter, reliable, and punctual
Diplomatic, ethical, and friendly
Comfortable with learning new technology – Volgistics (record keeping), Square (merchandise sales)
If interested please go to the link below and apply!